FREIGHTMATE HELP

5.02 Trailers

The relevant areas for compliance is the vehicles are found in faults, service schedules, expiries and the “Gen Cont” tab where you are prompted for accreditation type, axle group weights for Mass Management, and NHVAS identifying information.

The Trailer Master File browse window displays some of the information entered into the trailer master entry screen. You have the ability to display, delete, find and print from this window. For more information on these options, refer to Operator Prompts at the front of this manual. You also have the ability to sort the information by clicking on the headings on the grid. You can sort by fleet number, registration, make, model, type, length, colour, maximum weight and maximum volume. When you select the print button, the report will be sorted in the order that is currently selected.

Trailer Master File Entry

The Trailer master file entry screen is used to enter in all the information about your trailers. This option has 11 screens of information. To open a new data entry screen, select the ‘display’ button, and then select the ‘add’ button.

Trailer General Information

There are two pages for general information about your trailers, registration insurance finance, refinance, schedules and notes. It is not mandatory to enter information in every field. The trailer number must be a unique alpha/numeric code and it must be entered. You have the ability to browse, goto, add, edit, save, cancel, delete and exit. To move between screens, either click on the heading tabs at the top of the screen, or use the next page arrows in the bottom right hand corner. When finished, select Exit. Information entered into the Trailer Master File option is accessed for reporting purposes throughout the Compliancemate module. All information relates back to the Fleet No. and is sorted according to the report that has been selected. For a list of reports available, please refer to the Reports Menu.

General Information Continued

Additional trailer maintenance information related to servicing your trailers and fuel rebate information relating to your trailers can be recorded on this page. Note that here ypu specify the maximum axle group weights for NHVAS mass management.

Trailer Registration/Insurance/Finance

Information entered into the Registration, Insurance, Finance option is accessed for reports such as Finance Due, Trailer Registration Due and Insurance Due.

Trailer Re-finance

If a trailer has been re-financed the new finance information can be recorded and will be reported separately on the Finance Due report.

Service Schedules

The Service Schedule can be set up for reporting on operating hours or kilometres. For trailers operating on kilometres, you will need to enter the number of kilometres for each service and also the number of days between services. For trailers recording operating hours you will need to enter the number of hours and also the number of days between services.

Trailer Notes & Secondary Notes

The notes sections are for recording any miscellaneous information about your trailer.

Permits

Trailer permits can be listed in this screen. Reports on these permits can be accessed through the Compliancemate module in the reports menu.

To enter details regarding trailer permits, right mouse click on the white grid area, and the following screen will appear. You will then be able to add, edit or delete the permit details as required.

Permit Entry

To enter details regarding trailer permits, right mouse click on the white grid area, and the following screen will appear. You will then be able to add, edit or delete the permit details as required.

Faults

Faults can be allocated against a trailer. To enter in the fault information, right click on the white area and select add. You can also edit faults and delete them from here.

Fault Allocation

The fault allocation details screen allows you to enter details of the fault. Once this information is entered, you can allocate it to a repair order via the Fault Allocation area in Compliancemate and you can also print the details from the fault reporting section in Compliancemate.

Expiries

By setting up expiry types and the allocating those types against a trailer can create expiries specific to a trailer. You will then be able to run expiry reports.

Expiry Allocation

To allocate an expiry type against a trailer, right-mouse click on the white grid area and then select ‘add’. You must enter your Expiry Types into the Expiry Types master file in the Utilities menu before you can enter in the Expiry Type.

Parts

Parts specific to a particular trailer can be recorded on the trailer master file.

Parts Allocation

To allocate parts against a trailer, right-mouse click on the white grid area and then select ‘add’.