TRANSMATE - TRANSPORT MANAGEMENT SOFTWARE -

FREIGHTMATE LIGHT HELP

COMPANY

Company Browse

The company browse option allows you to list multiple companies. The Company record should not be altered when people are keying data into the system as problems can occur with auto-generated numbering. This can cause problems with the system causing accounts not to balance. Make sure that when entering company records that all other users are out of the Transmate system. The Company file browse window displays all of the information entered into the Company master entry screen. You have the ability to find, display and print from this window.

You have two ways of accessing and updating records in this screen.

  • The display button will open the depots data entry screen at the record that was highlighted on selecting the display button, alternatively you can also display the record by ‘right mouse clicking’ on the record to bring up a popup menu. Then select display.

  • To find a record, select the find button and type in a combination you wish to search for. Select the search button. To view the results select view.

To open a fresh data screen, select the display button.

General

There are 7 data screens for setting up your company details. The first is the general information screen for recording trading name, address and telephone numbers. The information printed on your company stationery is collected from this section of the database. To move between these screens use either the next page arrows located at the bottom right hand corner of the screen, or use your mouse to click on the page tab at the top of the screen.

Accounting

The second screen is for the setting up of your fiscal year, fiscal month, departments and general ledger default codes. An entry must be made in each field of this screen to ensure that all information flows to the general ledger correctly.

Accounting Continued


The third screen is for setting up of general ledger codes and tax information relevant to reporting of the Business Activity Statement for the tax department. It is essential that the fields relating to GST and withholding tax are completed correctly so that the information can be collected for BAS reporting and also to ensure that all information is properly updated to the general ledger.

Auto Numbering


The fourth page is for setting up of your computer generated numbering system. This page has separate editing access to the rest of the Company records. Once the starting numbers have been

set these should not be altered as problems can arise in all areas of the system if the numbers are duplicated.

Other

The fifth screen is for the recording of your company bank for the purpose of creating EFT transactions, group tax, PPS tax, pallet account number and super guarantee % for calculating of superannuation within the payroll system (if applicable).

Invoice/Statement

In the sixth screen you have the ability to make invoice and/or statement notes. These will print out on all invoices and statements generated. You also have the option in Accountmate to print invoice/statement notes for a particular customer.

Notes

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