PAYMATE HELP

UTILITIES MENU

The utilities menu is used for entering of master files, some may be generic and accessible throughout the Transmate suite of modules, and others will be specific to the module that they relate to. the entering of all Company, department, state, route code, driver rates, vehicle configuration details and year to date adjustments. Using your mouse select the option you wish to use.

Company Records

In the company records option is used to store all relevant company data for producing system generated invoices, purchase orders, repair orders, with company details, address, telephone numbers, ABN number. This option also records important data such as default general ledger accounts, bank account details, superannuation guarantee %, all in one central area necessary to ensure accurate posting of transactions to the general ledger for and financial reporting and letterhead details for producing documents.

Company Browse

The Company file browse window displays some of the information entered into the Company master entry screen. You have the ability to find, display and print from this window. For more information on these options, refer to Operator Prompts at the front of this manual.

General

There are multiple data screens for setting up your company details. The first is the general information screen for recording trading name, address and telephone numbers. The information printed on your company stationery is collected from this section of the database. To move between these screens use either the next page arrows located at the bottom right hand corner of the screen, or use your mouse to click on the page tab at the top of the screen.

Accounting

The second screen is for the setting up of your fiscal year, fiscal month, departments and general ledger default codes. An entry must be made in each field of this screen to ensure that all information flows to the general ledger correctly.

Accounting Continued

The third screen is for setting up of general ledger codes and tax information relevant to reporting of the Business Activity Statement for the tax department. It is essential that the fields relating to GST and withholding tax are completed correctly so that the information can be collected for BAS reporting and also to ensure that all information is properly updated to the general ledger.